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We have created an awards report to help you manage your awards. This report is a page (admin/reports/program/award) and a weekly email summary. This report tries to provide several tools to help you understand the state of all the awards on your site.

Identifying Awards for Publication or Deletion

Your college needs to identify someone to manage awards on your website. This involves reviewing a weekly email report of awards that may need to be published or deleted, and then logging into the website to actually publish or delete awards as needed. Someone trained to do this, can generally complete this task in 5-10 minutes each week, with changes a dozen or so times a year. College web staff can do this themselves or get a subject matter expert at their college to do this. A specialized Curricular role is available for this purpose. If your college does not assign someone this responsibility, then you will likely have out-dated award information on your website.

There are 3 main section to the report. At the top there is a current count of awards on your site and a time the last time the warehouse import awards.

Immediate Fixes

This section’s sub-reports help to identify items that ‘most likely’ need some kind of attention/action. An example is awards that are not published, but active in warehouse.

Research

This section’s sub-reports help to identify items that require some kinda of research. An example is awards without an FOI attached.

Informational

This section’s sub-reports help to identify items that should be monitored for future changes. An example is awards with final terms (meaning that as of now, it will be removed some time in the future),

  • The report has three sections:

    1. Unpublished awards that are ready to be published - review the list, address any errors or omissions, and follow the steps outlined below for publishing awards and/or deleting awards

    2. Published awards that are disabled in the warehouse - review the list, validate that each award is ready for deletion, and follow the steps outlined below for deleting awards

    3. Awards with non-9999 final terms - review the list of anticipated award changes and identify any errors or omissions that may become a problem in the future

You can also review this report at anytime on your website.

  • Go to Reports > Program Status > Awards

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