Degrees and certificates are pushed to your website from a central repository that house all the awards for the district. Your college’s only responsibility is to be the final gatekeeper for what awards get published and deleted from your website.
Instructions
Identifying Awards for Publication or Deletion
A report will be sent weekly to person(s) identified at each college. These person(s) should have the role of Curriculor on the college website. This report lists the awards at your college that need to be reviewed for possible publishing OR deletion. It that person(s) responsibility to review the report (or use the online report) and complete the final step of publishing or deleting awards on your site, based on knowledge.
Go to Reports > Program Status > Awards
The report has three sections:
Unpublished awards that are ready to be published OR deleted - review the list, address any errors or omissions, and follow the steps outlined below for publishing awards and/or deleting awards
Published awards that are ready to be deleted - review the list, validate that each award is ready for deletion, and follow the steps outlined below for deleting awards
Awards ending soon - review the list of anticipated award changes and identify any errors or omissions that may become a problem in the future
You can also click on each award in the list which will take you to that specific award and use the operations tabs (edit/delete) to make changes.
For support in fixing award issues, contact the District Web Team via Slack or ITS.Drupal.Team@domail.maricopa.edu
Publishing Awards
Go to Content > Awards
Under the Published filter, select No and then click Apply to see the list of unpublished awards
From this list, check the checkbox to the left of the awards you want to publish
Under the Operations filter, select Publish award and then click Execute
Deleting Awards
Go to Content > Awards
You can search by title or browse by major to find the award you want to delete
Under the Operations filter, select Delete and then click Execute
Updating Single Award
Go to Content > Awards
You can search by title or browse by major to find the award you want to delete
Under the Operations filter and select Update
Updating All Awards
Go to Content > Awards
Select Import all awards
The process that this runs is the same process that runs every weekday morning, between 3-5am
This should only be used if you believe there are multiple changes missing.
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