We have created an awards report to help you manage your awards. This report is a page (admin/reports/program/award) and a weekly email summary. This report tries to provide several tools to help you understand the state of all the awards on your site.
Go to Reports > Program Status > Awards
Identifying Awards for Publication or Deletion
Your college needs to identify someone to manage awards on your website. This involves reviewing a weekly email report of awards that may need to be published or deleted, and then logging into the website to actually publish or delete awards as needed. Someone trained to do this, can generally complete this task in 5-10 minutes each week, with changes a dozen or so times a year. College web staff can do this themselves or get a subject matter expert at their college to do this. A specialized Curricular role is available for this purpose. If your college does not assign someone this responsibility, then you will likely have out-dated award information on your website.
There are 3 main section to the report. At the top there is a current count of awards on your site and a time the last time the warehouse import awards.
Immediate Fixes
This section’s sub-reports help to identify items that ‘most likely’ need some kind of attention/action. An example is awards that are not published, but active in warehouse.
Sub reports:
Published Awards which are Disabled in Warehouse
This section is to help identify awards that “most likely” should be deleted from your site. These awards are published on your site (publicly viewable), and the warehouse has them marked as unpublished.
This usually means the award in no longer available in Maricopa due to being past it final term. Other possible reasons include its been put on moratorium, placed on hold, or many other reasons.
Unpublished Awards which are Disabled in Warehouse
This section is to help identify awards that “most likely” should be deleted from your site. These awards are currently unpublished on your site, and the warehouse has them marked as unpublished.
Awards that have not synced with the warehouse in the past week
This section is to help identify awards that may or may not be deleted from your site. This section is really a ‘timing’ thing.
These awards were offered by your college at one time, else they would not be on your site
These awards have not been update with the daily update process because your college is not listed as offering the current, live version in the warehouse
These awards, with the version on your site, might be still valid options for students until the final term is on the past (like in March/April might list awards that have a final term of Summer that year)
Each one will require research to determine ‘when’ to remove it. There is a link to the CCTA website for that specific awards to help determine ‘when’ to remove it.
Awards might be on this list for months, depending on the time of the year. Like it might first appear in March when the district switches to ‘selling’ the Fall version, and your college will not be offering it next year, but the last effective terms for your college is that Summer. Your college needs to determine when do you ‘stop’ selling it, which could be after Spring ends, or after July 1 because summer enrollment is over, or after Summer ends.
Unpublished Awards which are not Disabled in Warehouse
This section is to help identify awards that “most likely” should be published on your site. These awards are currently unpublished on your site, but the warehouse has them marked as your college offering them
Research
This section’s sub-reports help to identify items that require some kinda of research. An example is awards without an FOI attached.
Informational
This section’s sub-reports help to identify items that should be monitored for future changes. An example is awards with final terms (meaning that as of now, it will be removed some time in the future),