Degrees and certificates Programs are pushed to your website from a central repository that house all the awards programs for the district. Your college’s only responsibility is to be the final gatekeeper for what awards programs get published and deleted from your website.
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Instructions
Identifying
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Programs for Publication or Deletion
Your college needs to identify someone to manage awards programs on your website. This involves reviewing a weekly email report of awards programs that may need to be published or deleted, and then logging into the website to actually publish or delete awards programs as needed. Someone trained to do this, can generally complete this task in 5-10 minutes each weeka few minutes, a few times a year. College web staff can do this themselves or get a subject matter expert at their college to do this. A specialized Curriculor role is available for this purpose. If your college does not assign someone this responsibility, then you will likely have out-dated award information on your website.
The report has three sections:
Unpublished awards programs that are ready to be published - review the list, address any errors or omissions, and follow the steps outlined below for publishing awards programs and/or deleting awards programs
Published awards programs that are disabled in the warehouse - review the list, validate that each award program is ready for deletion, and follow the steps outlined below for deleting awards Awards with non-9999 final terms - programs
Non-warehouse programs with empty descriptions - review the list of anticipated award changes and identify any errors or omissions that may become a problem in the futurenon-warehouse programs that are missing descriptions and make necessary adjustments
You can also review this report at anytime on your website.
Go to Reports > Program Status > AwardsPrograms
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You can quickly edit individual awards programs by clicking on an award program name in the report. This will take you to a page where you can edit, delete, or update the individual awardprogram. |
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For support in fixing award program issues, contact the District Web Team via Slack or ITS.Drupal.Team@domail.maricopa.edu |
Publishing
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Programs
Go to Content > AwardsPrograms
Under the Published filter, select No and then click Apply to see the list of unpublished awardsprograms
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From this list, check the checkbox to the left of each award program you want to publish
Under the Operations filter, select Publish awardprogram and then click Execute
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Deleting
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Programs
Go to Content > AwardsFilter award type, search Programs
Search by title, or filter by publication status to find the award program you want to delete
Check the checkbox to the left of each award program you want to delete
Under the Operations filter, select Delete and then click Execute
Updating
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Programs Data
Any award program updates made in the central repository get pushed to your website every weekday on Wednesday and Saturday mornings between 3-5am. However, if you know changes have recently been made to an award program that are not yet appearing on your site, you may want to do a manual update.
Go to Content > AwardsFilter award type, search Programs
Search by title, or filter by publication status to find the award program you want to update
Check the checkbox to the left of each award program you want to update
Under the Operations filter, select Update AwardProgram