Degrees and certificates are pushed to your website from a central repository that house all the awards for the district. Your college’s only responsibility is to be the final gatekeeper for what awards get published and deleted from your website.
Instructions
Identifying Awards for Publication or Deletion
Your college needs to identify someone to manage awards on your website. This involves reviewing a weekly email report of awards that may need to be published or deleted, and then logging into the website to actually publish or delete awards as needed. Someone trained to do this, can generally complete this task in 5-10 minutes each week, with changes a dozen or so times a year. College web staff can do this themselves or get a subject matter expert at their college to do this. A specialized Curriculor role is available for this purpose. If your college does not assign someone this responsibility, then you will likely have out-dated award information on your website.
The report has three sections:
Unpublished awards that are ready to be published - review the list, address any errors or omissions, and follow the steps outlined below for publishing awards and/or deleting awards
Published awards that are disabled in the warehouse - review the list, validate that each award is ready for deletion, and follow the steps outlined below for deleting awards
Awards with non-9999 final terms - review the list of anticipated award changes and identify any errors or omissions that may become a problem in the future
You can also review this report at anytime on your website.
Go to Reports > Program Status > Awards
You can quickly edit individual awards by clicking on an award name in the report. This will take you to a page where you can edit, delete, or update the individual award.
For support in fixing award issues, contact the District Web Team via Slack or ITS.Drupal.Team@domail.maricopa.edu
Publishing Awards
Go to Content > Awards
Under the Published filter, select No and then click Apply to see the list of unpublished awards
From this list, check the checkbox to the left of each award you want to publish
Under the Operations filter, select Publish award and then click Execute
Deleting Awards
Go to Content > Awards
Filter award type, search by title, or filter by publication status to find the award you want to delete
Check the checkbox to the left of each award you want to delete
Under the Operations filter, select Delete and then click Execute
Updating Awards Data
Any award updates made in the central repository get pushed to your website every weekday between 3-5am. However, if you know changes have recently been made to an award that are not yet appearing on your site, you may want to do a manual update.
Go to Content > Awards
Filter award type, search by title, or filter by publication status to find the award you want to update
Check the checkbox to the left of each award you want to update
Under the Operations filter, select Update Award