Webforms allow you to embed forms and surveys on your website. Because Drupal webforms are complex to set up and manage, it is recommended that you use Google Forms or Dynamics Forms instead of Drupal webforms whenever possible.

If you plan to collect personally identifiable information (PII) with your webform, you will need to use Dynamic Forms so that the data collected is stored securely. Google Forms and Drupal webforms are not approved for this use. To find out if you are collecting PII, review the definition of personally identifiable information in the Administrative Regulations.

Instructions

Embedding Google Forms

Google Forms are easy to create and manage. They are recommended as your first option for simple forms where you are not collecting personally identifiable information (PII).

• In Google Forms, open a form

• Add your desired questions

• At the top right, click Send

• At the top of the window, click Embed

• To copy the HTML that appears, click Copy

• Paste the HTML into the Body of a content type or block; under the Text format drop-down, select Rich Media HTML, and click Save

Linking to Dynamic Forms

Dynamic Forms is another tool available at Maricopa Community Colleges for building forms. They are recommended for more important forms – like Financial Aid forms. You can also set-up complex workflows and other behind-the-scenes configuration using Dynamic Forms.

Many colleges are already using Dynamic Forms. If your college is new to Dynamic Forms, contact Britney Corbitt for support in getting started.

 Creating a Drupal Webform

If you have a situation where you believe Google Forms or Dynamic Forms will not meet your needs, please contact the District Web Team via Slack or ITS.Drupal.Team@domail.maricopa.edu to discuss.

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