Programs are pushed to your website from a central repository that house all the programs for the district. Your college’s only responsibility is to be the final gatekeeper for what programs get published and deleted from your website.

Instructions

Identifying Programs for Publication or Deletion

Your college needs to identify someone to manage programs on your website. This involves reviewing a weekly email report of programs that may need to be published or deleted, and then logging into the website to actually publish or delete programs as needed. Someone trained to do this, can generally complete this task in a few minutes, a few times a year. College web staff can do this themselves or get a subject matter expert at their college to do this.

• The report has three sections:

  1. Unpublished programs that are ready to be published - review the list, address any errors or omissions, and follow the steps outlined below for publishing programs and/or deleting programs

  2. Published programs that are disabled in the warehouse - review the list, validate that each program is ready for deletion, and follow the steps outlined below for deleting programs

  3. Non-warehouse programs with empty descriptions - review the list of non-warehouse programs that are missing descriptions and make necessary adjustments

You can also review this report at anytime on your website.

• Go to Reports > Program Status > Programs

Publishing Programs

• Go to Content > Programs

• Under the Published filter, select No and then click Apply to see the list of unpublished programs

Open

• From this list, check the checkbox to the left of each program you want to publish

• Under the Operations filter, select Publish program and then click Execute

Open

Deleting Programs

• Go to Content > Programs

• Search by title, or filter by publication status to find the program you want to delete

• Check the checkbox to the left of each program you want to delete

• Under the Operations filter, select Delete and then click Execute

Updating Programs Data

Any program updates made in the central repository get pushed to your website on Wednesday and Saturday mornings between 3-5am. However, if you know changes have recently been made to an program that are not yet appearing on your site, you may want to do a manual update.

• Go to Content > Programs

• Search by title, or filter by publication status to find the program you want to update

• Check the checkbox to the left of each program you want to update

• Under the Operations filter, select Update Program